MINUTES Lakeside Garden Guild General Members’ Meeting: May 10, 2022, 10:30 a.m. (MSC = Motion made, Seconded and Carried) Jan Alswager*, Janet Capetillo, Vickie Christensen, Liz Durham, Beth Fluke*, Connie Hayes, Kari Higgins, Sharon King, Janine Kirkland, Lori Lynn*, Leslie Martin, Di Anne, Maczko, Margaret Quinn, Cathy Sheehan, Merelyn Shore, Twig Smye, Allegra Willis, Mary Wolf *Zoom attendees Birthdays this month: Barb Carol - 1st, Karen Lingo - 22nd, Jan Quarton - 17th, Vickie Christensen, 27th. President’s Comments: President Willis welcomed the members and guests. She shared that the mask mandate for Jalisco has been lifted. Call to Order: President Willis called the meeting to order at 10:31 a.m. Roll Call: Present at the meeting were 18 regular members. Minutes: Minutes from the April 12, 2022, General Members’ meeting were approved. (MSC) Treasurer’s Report: Janine gave a review of the financials for the last two years during COVID and ending balances as of May 9, 2022. February 2020 O’Rourke Balance Regular Account Expenses May 2020 Ajijic Food Bank - $40,000 Operation Feed - $20,000 December 2020 Sunshine - $1,720 $137,210.15
November 2021 Community Project - Bridge upkeep, Paid to Justine - $4,000 April 2022 Sunshine - $220 (Karen Lingo) Income Interest on Account 2/20 - 4/22 April 2022 O’Rourke Balance Regular Account: Cash on Hand Total Balance Graffiti Account February 2020 Interest on Account 2/20 - 4/22 April 2022 $3,951.17 $79,532.55 $960.00 $80,492.55 $2,497.07 $82.35
$2,579.42 President Willis reminded members that the yearly dues are currently set at $300.
She also stated that there will be two upcoming expenses; the Guild will be pay towards Jan Alswager’s premium Zoom account so that we are able to host Zoom meetings for members who are out-of-town. The Guild is also exploring options for a new microphone and speaker system. We willbegin collecting dues at the next meeting. Members are encouraged to bring the exactamount to make it easier for the Treasurer. COMMITTEE REPORTS Publicity: Connie Hayes asked that Board Members and others stay after the meeting so that she can take updated photos of the members. Connie is also contacting Auroa Michelle who replaced Hector, our liaison to the village, who will help Justine and her committee determine the projects needed by the village of Ajijic. Membership: DiAnne Maczko reported we have currently 34 active members. She asked that members inform her if anyone needs a new name tag. If a current member is interested in sponsoring a new member, they can find the form on the website, fill it out and give it to DiAnne. Programs: Bonnie Newman arranged for Cathy Sheehan to present today. She is currently working on setting up the programs for the remainder of the year. Hospitality: The meeting today was hosted by Mary Wolf. There were no refreshments due to COVID. Community Project: Justine is away but will be getting the committee together to suggest some projects for the community. Webmaster: Linda Rudisell-Hines was not able to attend. President Willis asked that members look at their contact information on the website and give updates to Linda. Members were encouraged to share the home and cell phone numbers so that they can be contacted more easily by phone. Vickie Christensen reported she and Joyce McNiven will get together to coordinate how they will work as a team. No Sunshine items to report. Floral Design Show: Cathy Sheehan stated that the Floral Show will be held in November and would like members’ ideas about venues. The theme will be simple and basic to make it easier for members to come up with a design as we ease back into normal activities. Christmas Luncheon: Beth Fluke reported that the Christmas party will be December 8 and likely be held at Di’ Shanti restaurant. Sunshine: Old Business: The week day for the general meeting was changed back to Thursdays. The time was changed slightly to accommodate some members schedules. The Social Hour will now begin at 10:30 a.m. and the meeting will start at 11:00 a.m. Future meetings will not require mandatory masks however members are encouraged to use them if they feel more comfortable. We will resume refreshments at the meetings and the lunch at a restaurant following the meetings. A request was made that we consider restaurants with outdoor spaces. We will remain flexible regarding the meetings and make whatever changes are necessary to ensure members safety. New Business: Mary Wolf read a letter from Mary Bragg that gave an update on her housing and location. It was mentioned that creating a What’s App group for the members should be a good idea so that we could more easily communicate on a casual basis. PROGRAM: Cathy Sheehan presented the basics of flower arranging. She outlined steps from beginning the design process to completing the arrangement. She presented the members with a handout. The handout will be placed on the website. There being no more business to discuss, the meeting was adjourned at 11:38 a.m. (MSC)
MINUTES Lakeside Garden Guild General Members’ Meeting Tuesday, April 12, 2022, at 10:00 a.m. (MSC = Motion made, Seconded and Carried)
Call to Order: The meeting was called to order by President Willis at 10:32 a.m.
Roll call was taken. Present at the meeting were 19 regular members, 16 members were absent.
Birthdays this month: Alswager, Jan - 6th, Campo, Kenee - 17th, Phyllis Middleton and Linda Williams.
Minutes: There were no minutes to be approved.
President’s Comments: President Willis welcomed the members. She thanked Merelyn Shore for opening up her home for the meeting.
As this was the first meeting since the COVID pandemic the meeting was held at an outside location with masks, with no guests or refreshments. members were offered the option to attend through Zoom but no one expressed an interest. President Willis shared recent events about the Guild. The Board met a few times last year and met once in March of 2022. She indicated that there were a few changes in membership positions:
● Sue Williams resigned as President due to health concerns. Her leadership was greatly appreciated. ● Barb Carol had offered to help as Vice President but now decided to resign due to health issues. Sharon Smith will take on this responsibility. ● Jan Alswager was asked to fill the Recording secretary position assisted by Sharon Smith when Jan is unavailable. ● Celina Haramis had been in charge of the Sunshine Committee for several years. She requested to be replaced and now Joyce McNiven and Vickie Christensen will share the role.
The Board has been working to assess the situation and the desires of the members related to meeting during the pandemic. Jan drafted a guide to survey the members, Board members contacted membership to get their perspectives and Jan compiled the information. Generally, the survey indicated that members want to meet as a group at regular meetings with safety precautions and are interested in a flower show in November.
Treasurer’s Report: Janine Kirkland was away and sent a brief report. President Willis reported the financials for April 12, 2022.
Cash on Hand: $ 79,776.00 Graffiti Account: $ 2,570.65 Total Balance: $ 82,346.65
It was reported that some funds were given to the food bank during the beginning of COVID. Also $4,000 pesos were given to Hector España to help pay for the re-varnishing of the pedestrian bridge.
Membership: Di Anne Mazco was away and sent a report. We currently have 35 active members since the return of Mary Bragg and Lori Lynn. The Guild has opportunities for new members and President Willis encouraged members to invite potential members to future meetings. It was universally agreed that all potential members must be fully vaccinated.
Publicity: Connie said she would be taking photos after the meeting of any member who wanted to update their photos.
Programs: Bonnie indicated she would like members to submit ideas for programs.
Hospitality: Sharon asked for a volunteer to host the May meeting. Mary Wolf offered her home.
Community Project: Justine shared a few possible ideas for a community project. She was asked to put together a committee to propose future community projects.
Webmaster: Website up to date
Sunshine: It was reported that Karen Lingo had surgery on her back and chocolates were delivered to her by Joyce.
Floral Design Show: Cathy Sheehan was unable to attend the meeting. She is again willing to coordinate the Flower Show to be done this year. She asked for volunteers to help plan the floral show. Many members would like to move forward with the show. They were encouraged to think out-of-the-box in terms of the design and structure of the show with an emphasis on providing a safe environment for members and attendees.
Christmas Luncheon: Beth Fluke is traveling; no report was given.
Program: Members took turns to give a brief overview of what has happened in their lives since we last met. They also shared comments on program and flower show thoughts. It was universally held that we should move forward with the flower show with precautions as stated above.
Several program thoughts and ideas were shared: 1.Workshops instead of demonstrations 2.Trip to the orchid show across the lake 3.Go to Jocotopec to see various flower venues 4.Include horticulture presentations 5.Workshops that could help members prepare for the flower show 6.Add horticulture/variety to the programs 7.Cathy could do workshops to help prepare members for the flower show 8.Mentor people to help reduce member anxiety for the flower show 9.Horticulture/landscaping 10.Echo boxes-start seedlings 11.Go to the Guadalajara Zoo and tour the gardens 12.Trip to Guadalajara to see various gardens/viveros
A discussion took place to determine the regular standing time for future Guild meetings. It was agreed that future Board meetings would take place on the 2rd Tuesday of the month and general membership meetings would take place on the 3rd Tuesday of the month.
For one time only, our next meeting will not follow that schedule and will take place on May 10, 2022 at 10:00 a.m. at Mary Wolfe’s home. The next Board meeting will be a zoom meeting on May 3 at 10:00 with more details to follow. President Willis will determine a gift/recognition for Past President, Sue Williams.
President Willis asked for volunteers to help Cathy Sheehan organize and designthe flower show. The individuals who volunteered were Justine, Twig, Linda, Allegra and Margaret. Sharon offered to assist but not be formally part of the committee.
There being no more business to discuss, the meeting was adjourned at 11:58 am.